Reporte annual de Villa Portofino West 2019

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Enero 2019 - Octubre 2019

La junta directiva de Villa Portofino West HOA, electa en noviembre del año 2016, ha puesto todo su esfuerzo para hacer de esta comunidad un sitio mejor para vivir. Por lo tanto, se han estado realizando una serie de proyectos a lo largo de este año.

Projectos realizados en el año 2018:

  1. Reparación de adoquines (ladrillos) con el fin de evitar cualquier riesgo o accidente.Primero se repararon los que estaban en peores condiciones y al final los menos dañados.

  2. Se extendió la cerca dañada por el huracán Irma que está localizada en la parte de atrás de la comunidad (recibimos muchos reportes de los guardias acerca personas traspasando a nuestra comunidad en horas de la noche lo cual implicaba un gran riesgo para nuestros residentes).

  3. Se reemplazó toda la grama que se dañó como consecuencia del huracán Irma.

  4. Se limpiaron los drenajes como prevención y preparación para la temporada de huracanes.

  5. Nuestra comunidad comenzó a tener un Manager presente en la comunidad todos los dias.

Projects realizados en el año 2019:

  1. Se cambiaron las puertas de entrada que fueron dañadas por residentes.

  2. Se podaron los árboles de las áreas communes.

  3. Se reemplazaron las pérgolas ubicadas en el area de la piscina ya que estaban en malas condiciones.

  4. Se limpiaron a presión los techos de las 211 unidades.

  5. Nuestra comunidad comienza a tener sus propios guardias de seguridad, sin ninguna compañía intermediaria.

Esta junta directiva tiene las mejores intenciones de continuar trabajando para el beneficio común de los dueños e inquilinos y necesitamos de la colaboaración de todos para alcanzar todos nuestros objetivos.

Cordialmente,

VPW Board of Directors

VILLA PORTOFINO BOARD OF DIRECTORS ANNUAL REPORT 2019

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January 2019 to October 2019

The Board of Directors of Villa Portofino West HOA elected on November 2, 2016, puts all efforts to make this community a better place to live. Therefore, they have been developing a series of projects throughout this year.

Projects are done in 2018:

  1. Paver repair (in order to avoid liability in the community). We started with the worse areas and finished with the less damaged.

  2. Extended the fence damaged by Hurricane Irma on the backside of the community, (we have received reports from the security guards about people passing to our side after midnight, which means a risk for our residents).

  3. Replaced all damaged grass by hurricane Irma.

  4. Cleaned drainage to be prepared for the next hurricane season.

  5. Started with the onsite Manager.

Projects are done in 2019:

  1. Changed gate door damaged for resident cars.

  2. Trimmed trees

  3. Replaced the pergolas next to the pool area that was damaged.

  4. Pressured clean the roofs of the 211 units.

  5. Started with onsite securities

This board has the best intentions to continue working hard for the common benefit of owners and residents, but we need the collaboration of all of you to be able to achieve the objectives.

Sincerely,

VPW Board of Directors

NOTICE OF DATE OF ANNUAL MEETING AND ELECTION OF DIRECTORS OF VILLA PORTOFINO WEST POA, INC AND PROCEDURE FOR QUALIFYING FOR BOARD

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TO ALL MEMBERS

On Thursday, November 14th, 2019, at 7:00 PM., at The Villa Portofino West Office, 2163 NE 7th Street, Homestead, Florida, 33033, the Annual Meeting of the Association will be held for the purpose of electing directors, and such other business as may lawfully be conducted (hereinafter referred to as the “Annual Meeting”). Pursuant to the Association’s governing documents and a vote held by the Board of Directors at a duly noticed Board Meeting on October 13th, 2016, the Association’s Board of Directors shall consist of five (5) Directors with each Director having a one-year term.

The purpose of this notice is to advise you of the date, time and place of the Annual Meeting and Election and to inform you of the process for qualifying for the board.

NOTE: SIGN-IN SHALL COMMENCE AT 6:00 P.M (At 7:00 PM we will close the sign in and start the meeting).

The election of the Association’s Board of Directors shall take place at the Annual Meeting. Immediately following the Annual Meeting, an organizational meeting of the newly-elected Board of Directors (“Board”) shall be convened. The agendas for these meetings are set forth below.

A. MEETING CALL TO ORDER BY THE PRESIDENT

B. PROPOSED 2020 BUDGET MEETING

  1. Call to order by President.

  2. Proof of Notice of Budget Meeting.

  3. Determination of a quorum of the board of directors.

  4. Discussion, consideration, and vote to adopt the Proposed 2020 Budget.

  5. Adjournment.

C. ELECTION MEETING:

  1. Call to order by President.

  2. Proof of Notice of Election Meeting.

  3. Determination of a Quorum of the Board of Directors (not required for election Meeting).

  4. General discussion and explanation of election procedures.

  5. Request for nominations from the floor for candidates for the Board of Directors.

  6. Closing nominations.

  7. Presentations/speeches from candidates (limited to two minutes per candidate.)

  8. Appointment of impartial Inspectors Committee who shall conduct counting of ballots and/or proxies.

    i. Verify properly completed ballots and/or proxies.

    ii. Count votes in the presence of the membership.

    iii. The determination that an appropriate percentage of eligible voters have cast

    ballots in order to hold a valid election.

    iv. Announcement of Directors elected to the board.

D. ORGANIZATIONAL MEETING OF THE NEWLY ELECTED BOARD:

  1. Call to order.

  2. Establishment of Quorum of Directors.

  3. Election of Officers.

  4. Election of members of the Violation Committee.

  5. Adjournment

VILLA PORTOFINO BOARD OF DIRECTORS ANNUAL REPORT

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FROM NOVEMBER 5TH 2017 TO NOVEMBER 5TH 2018

The Board of Directors of Villa Portofino West Hoa, elected on November 2nd.

2016, made all effort to make this community a better place to live, therefore

they have been developed a series of projects through this year such:

Projects Done:

1. Started with a self-management system which has advantages like:

a) Significant saving in total Management Fees and better financial

management of annual approved budget.

For example: Estoppels, processing fees, application and

administration fees now are coming to the association.

We use to spent a lot in printing and postage. Now is much cheaper.

Having an in-house, full time Property Manager (personalized and

prompt services to the HOA residents, 3rd parties and vendors).

b) Property Manager and Bookkeeper working only for Villa Portofino West.

Property Manager is here every day answering phone calls, responding

emails, receiving residents to hear their concerns, receive payments,

send violations every week, activate transponders and make sure

every resident has one, process faster purchase and lease applications

(one week).

c) Office at the community (increased and improved supervision by the

BOD over the management of the community), check very close any

contractor that is working at the property and check the status of the

projects.

d) More payment options and more convenience by having a BB&T Bank

branch close by.

The owners that live here can pay direct at the office, go to the bank

in person because is really close or enroll in automatic payments.

e) Customize policies and procedures to satisfy specific needs of VPW HOA.

2. Installation of security cameras, phase two (cameras on the streets).

3. Cleaned Drainage.

4. Finished the lighting project.

5. Repaired all damaged pavers.

6. The community was pressure cleaned after finishing pavers project.

7. The fence was raised 6 feet high (which is the maximum allowed), to

prevent intruders from jumping into the community.

8. The grass that was destroyed by the hurricane Irma was replaced.

9. Every three months the new landscaping company is applying a treatment

to eliminate the weeds on the driveways. In few months all the driveways

will be clean and nice.

Future Projects:

1. Christmas Decoration.

2. Christmas party for our kids.

3. Replace grass in many areas to make look our community nicer.

4. Install the rest of the cameras.

NOTICE OF DATE OF ANNUAL MEETING AND ELECTION OF DIRECTORS OF VILLA PORTOFINO WEST POA, INC AND PROCEDURE FOR QUALIFYING FOR BOARD

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TO ALL MEMBERS

On Tuesday, November 6th, 2018, at 7:00 PM., at The Courtyard Marriot, 2905 NE 9th Street,

Homestead, Florida, 33030, the annual Meeting of the Association will be held for the purpose

of electing directors, and such other business as may lawfully be conducted (hereinafter

referred to as the "Annual Meeting"). Pursuant to the Association's governing documents and a

vote held by the Board of Directors at a duly noticed Board Meeting on October 13th, 2016, the

Association's Board of Directors shall consist of five (5) Directors with each Director having a

one-year term.

The purpose of this notice is to advise you of the date, time and place of the Annual Meeting

and Election and to inform you ofthe process for qualifying for the board.

NOTE: SIGN-IN SHALL COMMENCE AT 6:00 P.M (At 7:00 PM we will close the sign in

and start the meeting).

The election of the Association's Board of Directors shall take place at the Annual Meeting.

Immediately following the Annual Meeting, an organizational meeting of the newly-elected

Board of Directors ("Board") shall be convened. The agendas for these meetings are set forth

below.

A. MEETING CALL TO ORDER BY THE PRESIDENT.

B. BUDGET MEETING

  1. Call to order by President.

  2. Proof of Notice of Budget Meeting.

  3. Determination of a quorum of the board of directors.

  4. Discussion, consideration and vote to adopt Proposed 2019 Budget.

  5. Adjournment.

C. ELECTION MEETING:

  1. Call to order by President.

  2. Proof of Notice of Election Meeting.

  3. Determination of a Quorum of the Board of Directors (not required for election Meeting).

  4. General discussion and explanation of election procedures.

  5. Request for nominations from the floor for candidates for the Board of Directors.

  6. Closing nominations.

  7. Presentations/speeches from candidates (limited to two minutes per candidate)

  8. Appointment of impartial Inspectors Committee who shall conduct counting of ballots and/or proxies. i. i. Verify properly completed ballots and/or proxies.

    ii. Count votes in the presence of the membership.

    iii. Determination that appropriate percentage of eligible voters have cast

    ballots in order to hold a valid election.

    iv. Announcement of Directors elected to the board.

D. ORGANIZATIONAL MEETING OF THE NEWLY ELECTED BOARD:

  1. Call to order.

  2. Establishment of quorum of Directors.

  3. Election of Officers

  4. Adjournment